Procurement

Procurement is the purchase of works, assets, goods and services for the Barrow BID according to a process that is open and transparent. The aim of this internal control system for the supplying of goods and services is to ensure orders are handled by individuals having skills in evaluating what purchases are required from suppliers offering the best deals, to ensure purchases made do not exceed the budget provided and to ensure purchased goods and services conform with the quantity and price specified in the order. 

Objectives of our procurement policy 

The key elements of Barrow BID’s Procurement Policy are: 

1. To maintain the highest ethical standards in procurement matters i.e. to minimise the risk of fraud 
2. To ensure the correct goods or services are purchased, in terms of the correct quality and specification 
3. To achieve best value for money 
4. To reduce the paperwork so that the process is fast enough to meet programme needs 
5. To ensure that grant conditions are complied with 
6. To act fairly towards suppliers 
7. To promote equality, diversity and sustainability throughout procurement matters.

To Achieve Value for Money 

There are 2 main aspects that impact on value for money in terms of purchasing goods and/or services: 

1. Product specification – quality and quantity. 
2. Source of supply – right time, right place, right price. 

When involved in the purchase of goods and/or services, Barrow BID will be clear on how to develop an output based specification for a product. This usually includes: 

• Purpose of goods or services. 
• Necessary characteristics (size, finish etc). 
• Life span. 
• Equality/accessibility issues. 
• Reliability. 
• Installation arrangements. 
• Technical concurrence. 
• Maintenance arrangements. 

To Act Fairly Towards Suppliers 

Barrow BID will try to ensure that small and medium sized enterprises (SMEs) have fair and equal access to contracts advertised by the company and standard processes to ensure consistency in order to provide a fair and open approach to tendering. For contracts over a certain value a tender brief summary will be advertised below: